Get the Most out of Simplifi by Quicken
See our newest features and browse our top picks in the Tips & Tricks section to unlock the full power of Simplifi by Quicken!
1. Category and Payee Rules: Manage your rules to fit your unique needs
Simplifi lets you change the way payees are listed and categorized to suit your unique needs and spending patterns. Do your Amazon purchases come in through your bank as “AMZN-67OI868L”? Tell Simplifi to rename them “Amazon” automatically. Should most of your Amazon transactions be in the Entertainment category instead of Shopping? Tell Simplifi to change that, too.
Now, you can manage all of your rules directly under Settings. Just navigate to your Simplifi Settings and choose Rules. Add, edit, or delete your rules, and tell Simplifi to apply those changes forward and/or backward. Simplifi will apply your changes however you tell it to, updating all your applicable transactions automatically.
2. New Shopping Refund Tracker: Track and easily stay on top of your refunds
Have you ever returned something and wondered later whether that refund actually came through?
Simplifi can keep track of it for you with the new shopping refund tracker. Just add your expected refund and Simplifi will notify you when it comes in—or when it doesn’t, and it’s time to check on it. So you’ll never have to wonder again whether your money actually came through.
As soon as your refund comes in, Simplifi will match it to your expected refund and let you know. Any refunds you’re expecting will show up in your upcoming transactions list, and you can always see a complete list at a glance of all the refunds you’re expecting as well as the ones you’ve received.
So go ahead—buy those perfect shoes online. If they’re not so perfect after all, you won’t have to let that disappointment clutter up your closet. Go ahead and return them. Simplifi will help you make sure you get your money back.Want to try it? Check out the new shopping refund tracker under Reports>Refund Tracker. Click Track a Refund and Simplifi will walk you through it, or scroll to the bottom of any transaction to mark it as something you’ve returned. You can even save a note to yourself about what the refund is for and attach a photo of the receipt in case you need it later!
3. Planned Spending: Set aside the money you need (so you don’t end up spending it)
Now, you can set aside specific amounts you plan to spend and Simplifi will adjust your spending plan automatically.
Whether you have a special occasion in mind or you just want to set aside enough for groceries each month, add those expenses to your planned spending. Simplifi will keep track of those earmarked funds, making sure you have that money available when you need it and letting you know when you’re getting low.
Check it out in your Simplifi spending plan. Click + Add Expense and Simplifi will walk you through it in just 2 easy steps!
4. Monthly Summary Reports: Get a quick review of your finances from last month
See how you did in the month that just ended. See your top categories, top payees and how things changed vs. the previous month. Make sure to leave us feedback on this feature by clicking on the icons at the bottom of the page.
5. Savings Goals: Now, you can track them in your spending plan
Open your savings goal, click edit, and select to include the monthly contribution in your spending plan. We suggest you include it in your plan when you need to make sure the money is available at the end of the month to put toward your goal. We recommend you don’t include it if the money for this goal goes straight from your paycheck into a savings account.
Here is a short video on how to create a savings goal.
Tips and Tricks
1. 4 ways Simplifi makes moving a breeze
Getting ready to move? It might be a hassle, but Simplifi can make it easier while helping you track those expenses—without busting your spending plan.
- Create a Moving tag and watchlist. First, create a new tag for your moving expenses. Call it Moving, or whatever else you like! Tags help you track spending across categories, so a Moving tag is the perfect way to group those expenses together.
Then, create a watchlist for your tag. Remember, you don’t have to set a specific limit for your watchlist if you don’t want to. In this case, it’s more about letting you track those expenses on your dashboard—not just to see what it’s costing, but to remind you that these are one-time expenses in a highly unusual month.
Finally, when you rent that truck or buy packing boxes, remember to tag those transactions with your new Moving tag so they’ll show up on your watchlist.
- Check your bills & subscriptions list. Your bills & subscriptions list keeps all those expenses in one place, making it easy to scan through them. When you move, check your list for things you’ll need to cancel (like your electricity and water bill) as well as places where you’ll want to update your address. Even electronic subscriptions like streaming services keep your billing info on file. Be sure to update that info so your payments keep going through.
- Check your accounts list. While you’re at it, check your list of financial accounts to make sure you remember to update your address with your bank, your credit cards, loans, and so on.
- Track your refunds. Moving is a time of big change, and things don’t always go as planned. Chances are good you’ll have to return a few things before you get the new place set up the way you need it. Use the refund tracker to make sure you get your money back!
Finally, file a change of address form with the post office—and remember to celebrate your new space!
2. Your 3-minute routine for financial fitness
Want to stay on top of your money the easy way? With this quick daily routine, you can manage your finances in just a few minutes!
- Check your most recent spending. The Simplifi dashboard shows your last 3 days of transactions. Since they’re grouped together, you can check them at a glance to make sure you recognize them all and that the amounts look right.
- Check their categories & tags. If you want to change any categories or tags on those transactions, do it now. By making this a daily habit, you won’t have many transactions to check and the information will still be fresh in your mind.
- Check your upcoming bills. Finally, scan through the list of upcoming transactions on your dashboard. It’s a quick & easy way to avoid late fees and make sure there aren’t any surprises!
3. Watchlists vs Planned Spending
When you’re ready to dig in and customize Simplifi to make it your own, there are 2 great ways to enhance the way you track your spending: Watchlists and Planned Spending.
Watchlists give you an easy way to watch your spending in a certain category, tag, or store (payee). Just set up a watchlist, and Simplifi will track that spending in its own special display, right on your dashboard, making it easy to see without having to dive into your reports.
If you want to pay special attention to how much you’re spending on Etsy, or on takeout, or on a tag you created for your favorite hobby, just set up a watchlist!
Planned Spending is for adding something to your monthly spending plan that isn’t already in it. You can add a one-time item or add a monthly amount if it’s an ongoing expense.
For example, if you want Simplifi to set aside $1,250 for groceries every month, you can add that amount as planned spending. It becomes part of your monthly spending plan, just like your other bills and expenses, so you’ll know your groceries are always covered.
Want to try them out? Here’s how to do it!
Create a Watchlist:
- Choose the Watchlist tab in the Simplifi menu.
- Click the +Watchlist button (on the phone app, tap +Add) to create a watchlist.
- Choose the type of watchlist: Category, Payee, or Tags.
- Name your watchlist, choose an emoji if you want to, and choose the specific category, payee, or tag you want to track.
- Finally, choose Set if you want your watchlist to have a monthly spending target, or choose Don’t Set if you don’t. If you decide to set an amount, just enter it in the box.
- Tap or click Create to finish the setup process and see your new watchlist!
Add a Planned Spending item:
- Choose Spending Plan in the Simplifi menu.
- On your phone, click the row that says Planned spending. (On the web app, it’s a box in the left-hand column.)
- Tap or click the Add Expense button to create a new planned spending item.
- Choose One-time expense if you only want to add the expense to this month. Choose Monthly expense if you want to add the expense to your spending plan on an ongoing basis (like monthly groceries).
- Choose the category, add the amount you want to set aside for the expense, and name it if you want to.
- Tap or click Create to add the expense to your spending plan!
4. In a hurry? Flag transactions for later!
What are flags for? They’re for things like this:
- Does the amount look wrong in a new transaction? Flag it so you’ll remember to check the receipt.
- Want to know if an expense is tax-deductible? Flag it to ask your accountant.
- Want to ask your partner if that new charge on their card is legit? Flag it to ask them later.
Simplifi lets you flag any transaction so you’ll remember to check on it later. The flags even come in 5 different colors—plus an empty flag so you can delete it when you’re done. Use different flags in different ways, or change them up to make managing your money a bit more fun. It’s totally up to you.
Here’s how to do it!
On the phone app:
- In a list of transactions, slide any transaction to the right to bring up the flag options
- OR, if you tap a transaction to see it individually, scroll down and tap Flag
On the web app:
- In any list of transactions, click the gear at the top right of the transaction list and choose Show/Hide Columns
- Make sure Flag is checked, and the flag column will appear at the left-hand side of the list
- On any transaction in the list, click inside the flag column to add a flag
To remove a flag:
Follow the same steps as above, but choose the empty flag to remove it.
5. How to treat cash in Simplifi
You probably don’t use cash very often anymore, but there are still times when it comes in handy. And even though Simplifi will track those cash withdrawals, it won’t know what you spend that cash on, so it can’t categorize it for you.
If you want to track those cash purchases, here’s how to do it:
Option 1: Categorize the withdrawal
If you already spent that cash, or if you know what you’ll spend it on, just find the transaction in Simplifi and add the right category. You can even split the transaction into multiple categories!
- Find the cash withdrawal in Simplifi
- In the web app, click the category to change it. Or, to split it, tap the down arrow on the right of the transaction.
- In the phone app, tap the transaction. Then tap the category, or toggle Split to add more than one category.
Option 2: Create a manual cash account
You can also create a manual account for your cash and enter your transactions by hand as you go. Here’s how:
- Select Accounts from the menu and then choose +Add at the top
- On the next screen, choose Add manually at the bottom
- Name your account “Cash”
- For the account type, choose Other Banking
Now you can categorize your cash withdrawals as transfers to your manual cash account. When you’re in your cash account, choose +Add to add a new transaction and track your cash spending!
6. Change a Bill to a Subscription, or vice versa
What’s the difference between a bill and a subscription? Ultimately, that’s up to you. Simplifi provides two different tabs for recurring charges—bills and subscriptions—and you can use those labels however you like. If you want to separate necessities like your power bill from fun subscriptions like Netflix, you can use these labels to do that.
If you ever want to switch that label, moving a bill into your subscriptions or moving a subscription into your bills, you can do that easily in your settings!
On either web or mobile, look in your main menu for your settings, represented by the gear icon. Under settings, choose Recurring. You’ll see a list of all your recurring transactions. Find the bill or subscription you’d like to change, and click the column of three dots on the far right. Then, choose Edit Series. Click Advanced at the bottom of the page and look for the checkboxes that say Bill and Subscription.
Just click the checkbox you want, and choose UPDATE!
7. Add manual investment accounts and holdings
Even if your brokerage account doesn’t accept automatic downloads, you can still track those investments in Simplifi. Just add the account manually, choose the investment type, and add your holdings. Simplifi will update the value of your investments with your daily price changes and track your balance for you.
8. Import data into Simplifi from a csv file
Now, you can import transactions into Simplifi from a csv file.
- First, download your csv file from Mint, Personal Capital, Apple Card, or any other financial institution, and save it on your computer.
- On the web app, click the account you want to import your transactions to. This can be a connected account or a manual one. If the account doesn’t exist yet, add it, then go to that account.
- Next to the Search button, you’ll see a new Import button.
- Select Import and choose from Mint, Personal Capital, Apple Card, or a custom file. Then, choose your csv file, and Simplifi will add your transactions.
9. Export Simplifi data to csv / Excel
Select or search for the transactions you want to export. Click the export icon on the toolbar above your transactions to download a CSV file.
10. Set category rules for specific payees
Want to update the category for a specific payee and have Simplifi remember it going forward? When you change the category, check the box that says “Apply to similar transactions.” We’ll make the change to all previous transactions that have the existing category you changed, as well as remember it in the future.
11. Find the transactions you need
Search for transactions directly or filter any transaction list to find just the ones you need. You can filter on everything from categories to reviewed status.
12. Mark a bill as paid
Simplifi usually recognizes your bill payments and marks those bills as paid automatically. But every once in a while, the app might miss one.
Maybe you paid the bill in a couple of different installments. Or maybe you paid next month’s bill early. No matter what happened, you can still match the payment to the bill, marking it as paid and keeping your spending plan up to date.
Here’s how to do it!
If you’re looking at the transaction:
- Tap the transaction (or, in the web app, click the down arrow to the right of the bill)
- Select Is a bill
- Choose Assign to existing bill
- Select the right bill from the list
If you’re looking at the bill reminder:
- Tap the reminder (or, in the web app, click on the 3-dot menu to the right)
- Select Link to transaction
- Find the matching transaction and tap the LINK button
13. Ignore a transaction from your spending plan
This is a favorite feature in the app. This flag allows you to ignore income or spending just from the spending plan/budget feature. Use it when you’re buying things you have saved for. Since you have already put the money away, you don’t need it to come from the income you have available for this month.
NOTE: When you run any other reports, these transactions will be included, so you can still get a full picture of where your money really went. If you want to ignore the transaction from all reports, select the “ignore from reports” flag.
14. Track anything you want to with custom tags
Tags are awesome—they allow you to track spending in certain areas while still keeping the typical category. Create tags for your children, specific trips, holidays, etc. Then when you spend, tag the transaction. If it’s a tag you want to keep an eye on for any period of time, create a watchlist for it. If you just want to see a quick report of your spending for that tag, check out the “spending by tag” report in the web app.
15. Split transactions across multiple categories
Perfect for those Amazon purchases. Open the transaction, select split, and break down your spending by category so your spending report will accurately reflect which categories you spent in.
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